Practical School Management Software Built Around Your School’s Real Workflow
School Buddy helps schools manage student records, fees, examinations, report cards, attendance, certificates and administrative reports through one organised system.
The software can be customised according to your classes, fee structure, examination pattern, report-card format and internal working process.
One Organised System For Everyday School Administration
School Buddy is not designed as a complicated system filled with features that schools may never use.
It focuses on the practical work carried out every day by school offices, teachers and administrators, including student records, fee collection, examinations, report cards, attendance, certificates and customised reports.
The system can be adjusted around the school’s existing processes, helping staff move from registers and scattered spreadsheets to a more organised digital workflow.
Student, fee and examination information can be reused across different modules and reports.
Structured data entry reduces errors caused by repeated manual calculations and scattered files.
Receipts, report cards, registers and reports can be configured according to school requirements.
Everything Required for Practical School Operations
Schools can use the complete system or begin with the modules that are most important for their current work.
Student Records
Maintain structured student information from admission through the current academic session.
- Student profile and admission details
- Class and section allocation
- Parent and contact information
- Session-wise student records
- Student status and history
- Search and filtering
Fee Management
Manage one-time, annual and monthly fees with receipts, dues, concessions and fine calculation.
- Class-wise fee structures
- Monthly, annual and one-time fees
- Fee receipts and payment history
- Fine and concession calculation
- Outstanding dues
- Fee collection reports
Online Fee Payment
Allow parents to pay school fees online through an integrated payment workflow.
- Student-wise payable amount
- Payment gateway integration
- Transaction recording
- Successful and failed payment status
- Digital receipt workflow
- Settlement reconciliation support
Examination Management
Process marks, terms, attendance and examination results according to the school’s academic pattern.
- Subject and examination setup
- Marks entry
- Term-wise result processing
- Grade and percentage calculation
- Presence and absence status
- Final-result aggregation
Report Cards
Generate customised report cards aligned with the school’s own format and assessment system.
- School-specific report-card layout
- Subject-wise marks and grades
- Attendance and remarks
- Term and annual results
- Printable student reports
- Custom school branding
Rank Lists and Tabulation
Prepare class-wise rank lists, tabulation sheets and consolidated academic reports.
- Class and section-wise ranking
- Term-wise rank calculation
- Failure and eligibility rules
- Tabulation sheets
- Subject analysis
- Printable result registers
Attendance and Remarks
Record attendance information and include relevant attendance data in reports and report cards.
- Term-wise attendance
- Total working days
- Student presence records
- Remarks and teacher comments
- Attendance summaries
- Report-card integration
Certificates and School Documents
Generate commonly required school certificates and administrative documents using stored student records.
- Transfer certificates
- Fee certificates
- Bonafide certificates
- Student identity records
- Custom certificate formats
- Printable registers
Custom Reports
Prepare reports according to school-management, accounts and academic requirements.
- Fee collection summaries
- Outstanding fee reports
- Student class lists
- Examination reports
- Administrative registers
- Excel import and export
Clear Fee Records From Collection to Reconciliation
The fee module can manage different fee types, monthly schedules, concessions, fines, payment modes and student-wise payment history.
Schools can generate receipts, review outstanding dues and prepare collection reports without repeatedly calculating the same information in separate registers.
From Marks Entry to Final Report Cards
The examination module supports term-wise marks entry, grade calculation, attendance, remarks, annual aggregation and customised report-card printing.
Examination rules can be configured according to the school’s subject structure, pass criteria, term pattern and reporting format.
Subject and term-wise marks recording.
Totals, grades, percentage and eligibility rules.
Custom layouts with marks, attendance and remarks.
Class-wise ranking and consolidated result sheets.
Built to Match Your School’s Existing System
No two schools follow exactly the same fee rules, examination structure or reporting format.
Fee Structure
Monthly, annual, one-time, transport and other fee categories can be configured according to class and session.
Examination Pattern
Terms, subjects, marks, grades, attendance and annual-result rules can be adapted to the school’s academic process.
Report Formats
Receipts, report cards, rank lists, tabulation sheets and certificates can follow the school’s preferred design.
Operational Workflow
Data entry, payment processing and reporting can be adjusted around how the school office already works.
Use School Buddy According to Your Infrastructure
The deployment approach can be discussed according to the school’s computers, local network, internet connection and access requirements.
Infrastructure Planning
OrreryHIM can review the school’s current setup and recommend a practical deployment structure.
- Local server or designated computer
- School network connectivity
- Backup planning
- User access requirements
- Internet and payment-service requirements
From School Requirement to Working System
Requirement Discussion
We understand classes, fee rules, examinations, reports and the school’s present working method.
Configuration and Planning
Modules, formats, workflows and deployment requirements are defined.
Data Setup
School information, classes, students, subjects and fee structures are prepared.
Testing and Training
The system is tested and authorised staff are trained in the required workflow.
Deployment and Support
The system is put into use and technical support remains available.
Support Does Not End After Installation
School software becomes useful only when staff understand it and can rely on technical help when required.
OrreryHIM provides implementation guidance, user training, troubleshooting and future improvements according to the agreed support arrangement.
Discuss Support Requirements →School details, classes, fees, subjects and system configuration.
Practical guidance for authorised school staff.
Help with software, database and operational issues.
Additional reports and changes can be discussed when required.
Before Choosing School Buddy
Can School Buddy be customised for our school?
Yes. Fee structures, examinations, report cards, certificates, reports and workflows can be configured according to the agreed school requirement.
Can it manage monthly and annual fees?
Yes. The fee module can manage monthly, annual, one-time and other configured fee types, along with fines, concessions, receipts and outstanding dues.
Can parents pay fees online?
Online fee payment can be integrated through a supported payment gateway. The final setup depends on the gateway account, technical requirements and the school’s approved payment process.
Can our existing report-card design be used?
A school-specific report-card layout can be developed after reviewing the required subjects, marks, grades, attendance, remarks and annual-result structure.
Is training provided?
Training can be provided to authorised staff as part of the implementation arrangement. The number of users and training sessions should be agreed in the project scope.
Is the software price fixed?
Pricing depends on the modules, customisation, report formats, payment integration, deployment setup, data preparation and support requirements. A quotation is prepared after discussing the school’s needs.
Tell Us How Your School Works and What You Want to Improve
Share your classes, fee structure, examination pattern, report-card format and current administrative challenges. We will discuss how School Buddy can be configured for your institution.